The PA Paperless Setup Workflow

 Initiate the Form

• Electronic Delivery: Verified First will electronically send you the DL-9105 form.  
• The "Red Box" Section: You may complete the top portion of the form (Legal Business Name, Address, Federal Employer ID, etc.) either electronically or by hand.
  • [NOTE: Review the "Common Rejection Reasons" below to avoid approval delays.]
• Multiple Entities: If your company has multiple DOT numbers or different Federal Employer Identification Numbers (FEINs), you must complete a separate form for every individual entity. 

Print and Physical Completion

Once the electronic portion is finished, the form must be printed to complete the following sections by hand:

• The "Blue Box" Section: This portion requires physical ink.
• Initialing Statements: You must provide physical initials for every statement in Sections 1 through 9 on page 2.
• Signatures: The signature must be performed in the presence of a notary.

Notarization Requirements

• Presence of Notary: The form must be signed and dated in the presence of a Person Administering an Oath.
• Date Matching: Crucially, the signature date must match the notarial date exactly.
• Official Seal: Ensure the notarial seal is clearly applied.

Submission

• No Digital Uploads: Because the state requires original signatures and seals, the fully completed form must be mailed to Verified First.
  • Address: 

Verified First

1120 S Rackham Way

Suite 300

Meridian, ID 83642

• Wait for Approval: The typical state review and approval timeline is approximately six weeks.

Pro-Tips for a Smooth Setup

• Location of Records: The "Location of Records" field must be a physical address where records are stored, even if that location is outside of Pennsylvania.
• Descriptive Business Type: When filling out the "Type of Business," use descriptive terms like "Logistics" or "Retail" rather than generic terms like "Corporation".
• Ordering During Transition: You do not have to wait to order reports. While your paperless application is pending, you can continue to order MVRs manually using the DL-503 form.

FAQs on the PA Paperless Process

How long does the PA Paperless process take? Once Verified First receives your form, we will conduct a quality review before submitting it to the State of Pennsylvania. The state’s typical review and approval timeline is approximately six weeks.

How will I know when my account is approved? Verified First will notify you via email as soon as the state grants approval for paperless processing.

What is the protocol for ordering MVRs while the application is pending? You may continue to order MVRs during the transition. Verified First will send the DL-503 form to both the client and the applicant for manual completion until paperless approval is finalized.

Are separate forms required for clients with multiple DOT entities? Yes. A separate form must be completed for each DOT number. This requirement also applies to related companies operating under individual Federal Employer Identification Numbers (FEINs).

Can an existing PA Paperless enrollment be transferred from another CRA? No. Enrollment transfers are not permitted by the state. Clients must complete a new enrollment form and undergo the approval process under the Verified First Account Number.

Which address should be listed for the "Location of Records" if my headquarters is out of state? The "Location of Records" must reflect the specific physical address where the records are stored, regardless of whether that location is within Pennsylvania or out of state.

How should a missing State of Incorporation be handled on a submitted form? Per state guidelines, Verified First may be able to provide the missing information to the client for them to update and initial, rather than requiring a full resubmission.

The information and opinions expressed are for educational purposes only and are based 
on current practice, industry related knowledge and business expertise. The information
provided shall not be construed as legal advice, express or implied. 

If you have any further questions, or need a product enabled on your account, 
please contact Verified First Client Services for assistance.

Call 844-709-2708 or email clientservices@verifiedfirst.com