Pennsylvania Motor Vehicle Reports

Motor Vehicle Reports from the Pennsylvania Department of Transportation (PennDOT) are unique because they require each applicant to complete release form DL-503 (available in the Forms Library), and send it in to Verified First so we can process the search. Results are typically available within 1 business day, but may take up to 10+ business days to return.
 

To place an order for a Pennsylvania MVR, you must upload and submit the completed form with your order. Users can access a copy of the form with instructions in the Forms library in the portal or you can contact Client Services for an electronic copy.
 

If you or your applicant do not have the form to upload at the time of order, Verified First will send the form to the applicant and the client to fill out their applicable sections from an electronic signing system called PandaDoc.

Email subject line: [Verified First employee name] sent you Pennsylvania MVR Form [Applicant last name, first name (file #)]

Greetings
As part of your requested background screen, we are reaching out to request more information for the Pennsylvania MVR search.
 

A PA MVR Form is required for this search. Please see the attached document.
 

Applicant instructions: Fill out all of Sections C & E with applicant information
 

Client instructions: Fill out all of Section B with employer/client information
 

If you have any questions/concerns with this request, please email needsinfo@verifiedfirst.com
 

Understanding the sections of the DL-503 form
 

Section A: Requestor information - this section will be pre-filled when sent to the applicant
 

Section B: Client information/Company requesting the Motor Vehicle Report (MVR). The relationship to the driver is required. This is filled out by the client. 
 

Section C: Driver/Applicant information such as Name, Date of Birth and Driver’s License Number. This information needs to match exactly what is on the driver’s license to produce accurate results. This is filled out by the driver/applicant. 
 

Section D: Should always be employment. This is filled out by the client. 
 

Section E: Name of driver/applicant, signature and date. The form must be signed within the last 21 days in order to run the MVR. This is filled out by the driver/applicant. 
 

Note: This form does not need to be notarized.

Form Instructions

• Only fill in the highlighted sections (see below).
• Section “B” must be your company information.
• Section “C” and “E” must be completely filled out.
• Pennsylvania will reject ineligible forms and forms with errors.
   

FAQs:

Should the address on the form be the current address or address from the driver’s license number? The address on the form does not need to match the address on the driver’s license.

What information needs to match exactly on the form and the driver’s license? Name, Date of Birth and Driver’s License Number.

Why does the MVR show a suspension, but the applicant is stating that their license has been reinstated? Sometimes it can take up to 90 days for driving records to be updated with the DMV and reflect on the MVR. We recommend that the driver contact the DMV to ensure that their records are accurate and up to date and then advise a rerun of the MVR after the 90 day period.

A form was uploaded and appears to be fully filled out and correct, so why was rejected by Verified First? Oftentimes when this happens it is due to the form being an outdated version. We advise that the client download the form from the link we are sending via Needs Info or go into the VF forms library and download it vs using one they have saved from prior.

Paperless Process Setup

A PA Paperless MVR (Motor Vehicle Record) allows Verified First to search for records without having to send the DL-503 form to the applicant and client.

How do I setup the PA Paperless process?  Verified First will send you the DL-9105 form electronically for the client to complete.  The top section can be filled out electronically and then the form will need to be printed to complete the bottom portion and have it notarized. Once the form is fully completed, it needs to be mailed to Verified First.

See red box for section that can be filled out electronically.

See blue box that has to be filled out with ink and notarized.

FAQs on PA Paperless Process:

How long does the PA Paperless process take? After the form is received by Verified First, we’ll review if it is filled out correctly and then mail it to the state of Pennsylvania. It takes approximately 6 weeks for the form to get reviewed and approved.

How will I know when I am approved? Verified First will contact you once it’s approved.

What do I do until the form is approved? You will continue to order MVRs and Verified First will send the DL-503 form to the driver/applicant and client until approved for paperless.

The information and opinions expressed are for educational purposes only and are based 
on current practice, industry related knowledge and business expertise. The information
provided shall not be construed as legal advice, express or implied. 

If you have any further questions, or need a product enabled on your account, 
please contact Verified First Client Services for assistance.

Call 844-709-2708 or email clientservices@verifiedfirst.com