Placing a Remote Form I-9 Order via the Verified First Portal

Note: Verified First is unable to provide guidance or legal advice on a specific employee situation or question. Please reference this page for various resources

Terminology

• Employee: The person that has been hired. Note: the term used here is not applicant because the Form I-9 functionality is post-employment.
• Worksite: A physical location where the employee is assigned to work.
• Tracker User Account: This is an account that an HR User can utilize to log into the Tracker I-9 system and see updates/status of the employee's I-9 submission.

Client Setup - Onboarding and Account Linking

A Verified First employee will set up your I-9 account in the VF portal so that it links to the Tracker I-9 portal and will contain all the values needed to submit I-9 orders.

Client Services or your Account Manager will need the following information:

• Worksite - At least one Worksite must be provided to set up the account:
  • Worksite name
  • Street Address
  • City
  • State
  • Zip
• HR User Email

Order Remote I-9

Verified First offers 3 different Remote I9 Products:

• Form I-9(Remote)
• Form I-9(Section 1 Only)
• Form I-9(Employee Appoint)

Let's take a look at how to create an I-9 order:

After your I-9 account has been established by a VF employee and the I-9 product has been enabled on your account, you will log in to the portal and click Order in the top left corner:

Enter the employee (candidate) contact information at the top and select file orderer, subscribers, etc. (as applicable):

Note: An I-9 order can only contain the one I-9 product and must be run as a separate order from other background screens you need to run. If other products are selected, you will receive an error message banner on the screen:

Remove the extra product(s) previously selected and proceed with your order by clicking Next. (note: clicking Send Invite is not available for form I-9 and will present you with a warning message). 

If you are ordering the Form I-9(Remote) product, enter the Remote Form I-9 fields of Section 2 Representative Email, select the worksite for that employee from the drop-down, and enter the start date for the employee

If Section 1 Only or Employee Appoint Product, no need to enter a Representative email. 

• Section 1 Only: Once Section 1 has been completed, an authorized user of your organization will access the I-9 system to complete Section 2:
• Employee Appoint: Once Section 1 has been completed, your employee/applicant will be prompted to enter a representative to meet up to complete Section 2

• Section 2 Representative Email: Section 2 of the Form I-9 is the “Employer Review and Attestation”. The Section 2 Representative Email must be an employer OR an authorized representative. This individual will receive an email from the vendor to complete Section 2.
• Worksites: This is the worksite that was configured when the VF employee initially linked the account to the form I-9 vendor site. To add a new worksite, you must login to the I-9 vendor's website and add it.
• Start Date: This is the day that the employee will start their work. 

Click Next to be taken to the order summary page. Review the necessary information, and check the box to certify that you understand and are complying with the legal requirements of running a background screen with Verified First, in compliance with the Fair Credit Reporting Act (FCRA). Lastly, click Submit Order:

You will then be returned to the file view for your order:

Multiple emails will be sent out at that point. The Section 1 email will be sent to the employee to complete:

The Section 2 email will then be sent to the representative email address that was entered in the ordering process, so the representative can verify the information as requested:

For other questions regarding I-9 processing, etc., please refer to the contact list at the top of this article.

The information and opinions expressed are for educational purposes only and are based 
on current practice, industry related knowledge and business expertise. The information
provided shall not be construed as legal advice, express or implied. 

If you have any further questions, or need a product enabled on your account, 
please contact Verified First Client Services for assistance.

Call 844-709-2708 or email clientservices@verifiedfirst.com